Manage Chart of Accounts
Mick Devine avatar
Written by Mick Devine
Updated over a week ago

Use the chart of accounts to group and classify actuals and budgets for P&L and Balance Sheet reporting. In this article we look at how to create and manage the chart of accounts. If your organisation is linked to MYOB, Xero or QuickBooks you must edit your chart of accounts in your accounting data and sync the changes to Calxa.


This help article only applies to manually created organisations. The Business Units menu will be ready only if your organisation is linked to an accounting system.

  1. Navigate to Settings -> Organisation Settings -> Chart of Accounts.

  2. Select your organisation from the Selected organisation dropdown.

    Chart of Accounts Menu

  3. For newly created organisations Calxa creates a basic chart of accounts but you can edit these or add your own as shown in the steps below.

Add Accounts

  1. Click ADD ACCOUNT

  2. Enter details for the new account. Each field is editable as either a dropdown or text field.

    1. TYPE: classifies the account type as either Income, Cost of Sales, Expense, Other Income, Other Expense, Asset, Liability or Equity.

    2. NUMBER: the account number is a unique identifier for the account, so it is required and must be unique. This is also the primary sort field for the chart of accounts on reports and other menus.

    3. NAME: the name of the account that will be displayed in reports.

    4. TAX CODE: this defines the default GST, VAT or Sales Tax rate that will be used for this account. See Edit Tax Codes below for more details.

  3. To add multiple accounts click ADD ANOTHER ACCOUNT as required.

    Add Accounts

  4. When complete click ADD ACCOUNTS

Edit Existing Accounts

  1. Use SEARCH, SORT BY and FILTER to find specific accounts. ,

  2. Edit the account fields as required and click SAVE CHANGES.

    Edit Existing Accounts

Edit Tax Codes

Calxa is not a replacement for your accounting system and does not handle tax when adding transactions. Each account is assigned a default tax code for the purpose of Cashflow Forecasting. When forecasting Calxa will add GST/VAT/Sales Tax to your forecasted budgets at the rate provided by the default tax code.

  1. In any of the TAX CODE dropdown menus select Edit Tax Codes

  2. Each tax code requires:

    1. NAME: to identify the tax code in a list.

    2. TAX RATE: to apply this percentage GST/VAT/SALES TAX to forecast reports.

  3. To add additional tax codes click ADD ANOTHER TAX CODE

    Add Tax Codes

  4. Click SET TAX CODES when all changes are complete.

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