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New Zealand charities can save time with end of year reporting to Charity Services using Calxa’s Report Bundle Kits.  
 

Turn on the option to see these templates: 

  • In My Workspace, Settings, General, turn on the option Enable NZ Charity Reporting


Then create the Tier 3 or Tier 4 bundle from the templates:

  • Go to Reports, Bundles, Create New Bundle and select the appropriate bundle kit. Choose your organisation (if you have more than one connected) and the budget to use.

While the bundles go a long way towards delivering your reports, there is still some work to do to tailor them to your specific requirements.


Account Trees: Some of the reports use Account Trees to summarise and re-arrange the chart of accounts from your accounting system to provide the grouping necessary for these reports.
 

KPIs: The Statement of Service Performance uses the KPI Builder to provide the details. The details of what you're measuring should be added as Metrics and you’ll then be able to create KPIs from them to add to the report.



Set up the Account Trees

Account Trees are used to group and rearrange your chart of accounts. The report bundles include 2 Account Trees that are used in several reports.


Create each new Account Tree by copying your default account tree and then create the headers for each tree as listed below (NZ NFP Analysis and NZ NFP Reporting). Note that Tier 4 only requires the NZ NFP Reporting one. Then drag the appropriate detail accounts from your own chart onto the relevant header accounts.

 

Tier 3 NZ NFP Analysis

Section

Account Number 

Account Name

Assets

01

Bank Accounts and Cash

Assets

02

Debtors and Prepayments

Assets

03

Inventory

Assets

04

Other Current Assets

Assets

05

Investments

Assets

06

Other Non-Current Assets

Liabilities

01

Creditors and Accrued Expenses

Liabilities

02

Employee Costs Payable

Liabilities

03

Unused Donations and Grants with Conditions

Liabilities

04

Other Current Liabilities

Liabilities

05

Loans

Liabilities

06

Other Non-Current Liabilities

Equity

 

Just allocate all accounts

Income

01

Fundraising Revenue

Income

02

Grants and Donations Revenue

Income

03

Fees, Subscriptions and other Revenue

Income

04

Revenue from providing other goods or services

Income

05

Interest, Dividends and other Investment Income

Income

06

Other Revenue

Expense

01

Expenses related to public fundraising

Expense

02

Volunteer and employee related expenses

Expense

03

Costs related to providing goods or services

Expense

04

Grants and donations made

Expense

05

Other Expenses

 

 

Tier 3 NZ NFP Reporting

Section

Account Number 

Account Name

Assets

01

Bank Accounts and Cash

Assets

02

Money held on behalf of others

Assets

03

Money owed to the entity

Assets

04

Other Resources

Liabilities

01

Money Payable by the Entity

Liabilities

02

Other Commitments

Liabilities

03

Guarantees

Liabilities

04

Grants or donations with conditions attached

Equity

 

Just allocate all accounts

Income

01

Donations, fundraising and other similar revenue

Income

02

Fees, subscriptions and other revenue from members

Income

03

Revenue from providing goods or services

Income

04

Interest, dividends and other investment revenue

Income

05

Other revenue

Expense

01

Expenses related to public fundraising

Expense

02

Volunteer and employee related costs

Expense

03

Costs related to providing goods or services

Expense

04

Grants and donations made

Expense

05

Other expenses

 

 

Tier 4 NZ NFP Reporting

Section

Account Number 

Account Name

Assets

01

Receipts from the sale of resources

Assets

02

Purchase of resources

Assets

03

Other asset movements (not reportable)

Liabilities

01

Receipts from borrowings

Liabilities

02

Repayment of borrowings

Liabilities

03

Other liability movements (not reportable)

Equity

 

Just allocate all accounts

Income

01

Donations, Fundraising and other similar receipts

Income

02

Fees, Subscriptions and other receipts from members

Income

03

Receipts from providing goods or services

Income

04

Interest, Dividends and other Investment receipts

Income

05

Other operating receipts

Expense

01

Payments related to public fundraising

Expense

02

Volunteer and employee related payments

Expense

03

Payments related to providing goods or services

Expense

04

Grants and donations paid

Expense

05

Other operating payments

 
 

Edit the Report Bundle

Configure the Statement of Performance report to de-select the placeholder KPI and add your own KPIs.
 

Configure each of the following reports and add the appropriate Account Tree:
 

Tier 3

Statement of Financial Performance

NZ NFP Reporting

Tier 3

Statement of Financial Position

NZ NFP Analysis

Tier 3

Statement of Cash Flows

NZ NFP Reporting

Tier 3

Note 1 Analysis of Revenue

NZ NFP Analysis

Tier 3

Note 2 Analysis of Expenses

NZ NFP Analysis

Tier 3

Note 3 Analysis of Assets and Liabilities

NZ NFP Analysis

Tier 3

Note 5 Accumulated Funds

NZ NFP Analysis

Tier 4

Statement of Receipts and Payments

NZ NFP Reporting

Tier 4

Statement of Resources and Commitments

NZ NFP Reporting

Tier 4

Note 2 Analysis of Receipts

NZ NFP Reporting

Tier 4

Note 3 Analysis of Payments

NZ NFP Reporting

 


Update the Bundle Documents

Many of the pages in your Report Bundle are documents and you’ll need to fill in the information relevant to your organisation. Much of this will remain the same from year to year, making reporting much easier in the future.

 

 

Note: Tier 2 Reporting

 

Whilst Calxa has no template available for Tier 2 reporting, we suggest starting from the Tier 3 Bundle and then modifying to match Tier 2 requirements. Where required, you can consolidate multiple entities.