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This help note will show you how to sync a MYOB AccountRight online organisation as well as change your sync settings and business unit terminology in Calxa. 

For instructions on how to add a MYOB AccountRight online organisation please see this help note. To reconnect to an organisation see Reconnect a MYOB AccountRight Organisation.  

Note: MYOB AccountRight Local and Network libraries files are not supported by Calxa online.

  1. Sign in to Calxa, then go to the workspace where the MYOB AccountRight organisation you want to sync sits.

  2. Click on My Workspace at the top of the screen.

  3. Select the organisation you want to sync from the Selected organisation drop-down.

    Organisation drop-down
    Select Organisation to Update

  4. The screen will refresh to show the organisation you selected. Click on Sync Now to update your organisation.

  5. Calxa provides options that can speed up your organisation sync process by excluding selected data such as the business units, budget and years synced.

    1. If you'd like to change which business unit types will be updated during the organisation sync (enable or disable), go to the General Settings menu at the left of the Settings screen you're on.

      This is also where you can adjust the number of years' data to include and where you can choose to sync your Job, Category or Organisation budgets from MYOB each time you sync your organisation.

      Please refer to the General Settings help note for further details on these settings. Step 10 of Add a MYOB AccountRight Organisation explains where the MYOB Budget appears in the Budgets & Actuals screen.

      Note the MYOB Budget version is read-only and cannot be edited because it is updated from your accounting system, however you can create an editable copy via the Manage Budgets screen, or copy an individual year to an editable version using the Budget Factory.

    2. On your initial organisation import, Calxa associates MYOB Jobs and Categories with the Calxa default business unit terminology of Project and Department.

      You can change this in the General Settings screen to match the MYOB terminology, or set your own custom labels. With these settings you'll see the names you've set wherever Business Units are referenced instead of Job and Category.

    3. MYOB AccountRight online users can Enable the NDIA Bulk Claims feature on this screen as well.

  6. You will see the message Syncing with MYOB AccountRight with the Calxa bubbles to show you your organisation is being updated.

  7. When the organisation update has been completed you'll see the Last synced date below the organisation name reflects the latest updated date and time.

  8. Note you can also update your organisation via the Organisations menu in the Admin screen. This menu shows a full list of all the organisations across your workspaces with options to sync, reconnect to the accounting system, rename and delete all in the one screen. See the Organisations Menu help note for more details.

  9. You can also update your organisation with an automated workflow. The workflow can update the organisation on a schedule or be run manually. Refer to the Create a Workflow to Automate your Reports help note for details.