There are two main setup options for working with Calxa and multiple accounting files. Each accounting file will be represented in Calxa by an organisation. You can create multiple organisations within the one Calxa datafile or create a separate datafile for each organisation. Your user requirements and permissions will determine which is the best solution. 


Create Multiple Organisations


  1. Click Organisation Management:

    multi_org_1


  2. Use the following help notes as guides for copying or creating your organisation data. 
    1. Create from MYOB Classic, MYOB AccountRight, MYOB Essentials
    2. Create from Xero
    3. Create from QuickBooks Online
    4. Copy an Organisation from Another Calxa Workspace


NOTE: Offline accounting files are not supported by Calxa online (MYOB AccountRight Local/Network libraries, MYOB Classic Premier v19). You must have an online accounting file to use an online workspace.


  1. Repeat from Step 2 for each accounting file. Each organisation will be listed as shown below.

    multi_org_3

 

Create Multiple Local Datafiles


  1. Click on the Calxa button and select Authentication:

    multi_data_1


  2. Select Local database and click Create/Open:

    multi_data_2


  3. Navigate to the location you would like to save your datafile and type a new File Name and click Open:

    multi_data_3


  4. Click Create Organisation:

    multi_data_5


  5. Use the following support notes as guides for copying or creating your organisation data. 
    1. Create from MYOB Classic, MYOB AccountRight, MYOB Essentials
    2. Create from Xero
    3. Create from QuickBooks Online
    4. Copy an Organisation from Another Calxa Workspace

      NOTE: Offline accounting files are not supported by Calxa online (MYOB AccountRight Local/Network libraries, MYOB Classic Premier v19). You must have an online accounting file to use an online workspace.



  6. Repeat from Step 1 for each accounting file. To reconnect to an existing datafile, navigate and select the appropriate datafile at Step 3.