Calxa Express is suited to small businesses who want a quick and easy budget and cashflow forecast. The Quick Start Wizard will help you create your first budget and set the basic settings required for a cashflow forecast.


If you create an organisation while running Calxa Express the Quick Start Wizard will launch automatically however you can also access the Quick Start Wizard from the Organisation Management screen at any time. You should be aware that the Quick Start Wizard will overwrite any existing budgets including those imported during the Create Organisation step. If you do not want to overwrite your existing budgets you should not run this Wizard. 


  1. Click Next when the Calxa Express Quick Start Wizard appears:

    QSW_1 


  2. The next few steps are about creating your first budget. Calxa will use your last years actuals as a base to build the current and next financial years budget. Adjust Income either by a percentage or the new year amount and click Next:

    QSW_2


    Note: You will notice that the net profit at the bottom changes relative to your income adjustments.


  3. As per Income adjustment you may also adjust Cost of Sales accounts. You may choose a new year amount, percentage change or percentage of income and click Next:

  4. Adjust Expenses by the new year amount or percentage change and click Next:

  5. GST Settings
    1. Select your GST Paid and Collected accounts.
      Note: They may be the same account depending on your accounting setup and is sometimes called your GST control account/s.

    2. Select the payment frequency.
      Note: For more info on payment frequency please refer to the Cashflow Schedules section of the Preparing a Cashflow Forecast help note.

    3. Select your GST calculation method.

    4. Click Next:

       QSW_5   
         
          
  6. PAYG Settings
    1. Select your PAYG Withholding account and appropriate payment schedule.
      Note: This is the account that tracks your employee tax withheld.

    2. If you have a PAYG Installment select the account that it gets allocated to, select the appropriate schedule and enter the installment rate percentage. This rate is a percentage of Income. If you do not use this calculation method you should select None... and budget for this manually.
      Note: This is an installment account for company tax.  

    3. Click Next:

      QSW_6
         
          
  7. Superannuation Payable Settings
    1. Select the payment schedule for superannuation payments and nominate all superannuation payable accounts
      Note: You may allocate accounts by selecting on the Available Accounts column and clicking Add or by dragging and dropping from Available Accounts to Nominated Accounts.  

    2. Click Next:

      QSW_7
         
          
  8. Superannuation Expense Settings
    1. Nominate all superannuation expense accounts .
      Note: The sum of the budgets you have on these expense accounts will be used to calculate your superannuation payable budget.

    2. Click Next.  

       QSW_8


  9. Inventory Settings
    1. Nominate all inventory accounts.
      Note: An inventory account will be treated as a purchase account with creditor days payment terms.

    2. Click Finish.

      QSW_9
         
          
  10. Calxa will now calculate your first budget using the parameters provided in the wizard. Upon completion of the wizard you will prompted with two options:
    1. Show Cashflow Forecast Chart
    2. View Quick Start Check List to tune your budget    


You can display a Cashflow Forecast chart by clicking Show Cashflow forecast chart. This chart is also available under the reports menu. The Cashflow Forecast chart shows what the bank balance is predicted to be month-by-month over the next twelve months. While you have provided enough information with the wizard to create a rough budget and cashflow forecast it is important to review your budget. An accurate budget is required to calculate an accurate cashflow forecast. The wizard gives you a good starting point however it cannot include all possible variations of your business in coming months and years. Calxa provides a starting checklist to help you review and fine tune your budget. Click on View Quick Start Check List to view or print this checklist.


To review and fine tune your budget please refer to the following help note – Editing Budgets.